Sous toutes reserves – Without prejudice

$18,500,000 Coût original estimé – Original estimated cost

$26,979,701.73 APRPR Estimated – Grand total – Estimé par l’APRPR

dont / of which:

$8,979,701.73: Contribution d’arrondissement – Borough contribution

$14,000,000: Ville de Montréal et ministère de la culture – City Montreal and Ministere de la Culture

$4,000,000: The Quebec government is kicking in about $4 million to the total cost of the $24.4 million project. (Montreal Gazette 20170830)

Cliquez ici pour accéder à des documents associés à l’aggrandissement de la bibliothèque
Click here for access to some of the documents related to the expansion of the library

Sous toutes réserves – Without prejudice

Re: Re: Coderre declares $24 million Pierrefonds library « on budget, on time » Montreal Gazette Aug 30 2017

While the mayors and ministers present $24.4 million as the total cost, APRPR seems to arrive closer to $26.98 million.

There are important details the mayors and ministers may not be aware of regarding the library project:

A 30% to ~46% increase in cost from the original budget of 18.5 million
See the reference for original estimate of cost at this link here
– If we use Mayor Coderre’s cost of 24.4 million, this indicates the increase is about %30 higher than 18.5 million
– If we use the APRPR estimated grand total of 26,979,701 then the increase in costs is more like 46%.
– We recall also the Valleycrest pool was approved despite having bids that came in well over the original estimated costs and that this project was analysed by the Bureau Inspecteur General (BIG).
– Along with increases in costs of large projects, we have also seen borough council recently giving frequent additional amounts to contracts after they have been approved – which raises the question why is there so much difficulty in estimating the cost of contracts?

No borough web page where residents can follow the expenses and status of big projects
– For many years council was asked for a web site residents could access to easily see ongoing costs associated with projects
– Such a service is still not available by the borough
– It is left to residents to try and track costs themselves. APRPR has tried to do so for the new Library (as presented elsewhere on this web page) and prior to that for the Valleycrest pool ( See Click here for Valleycrest pool project costs )
– As presented above it is difficult to know of the increase in costs is 30% or rather closer to 46%
– How are the borough and city administrators tracking the costs of projects then?
– And are provincial officials aware that they appear to be supporting, in this case, a project that is at this point almost 30% over its original estimate?

Which recommendations of the BIG have been put in place?
– The BIG made a number of recommendations to the City and borough to improve its project management practices
– From the perspective of residents it is still not clear if and when and how the borough has updated its project management strategies to accommodate the analysis produced by the BIG

Difficulty tracking how much money from the surplus is used to finance projects
– The borough told residents in the past that all expenditures paid for from the surplus would appear in the publicly available minutes of council meetings
– It was then possible to search the minutes of council meetings and calculate the cumulative amount that has been taken over the years from the surplus
– We know that many millions have been taken from the surplus over the years
– The mayor keeps informing us that the surplus hovers at amounts that are in the range of 8-10 million dollars
– But residents have no way (that we know of) to track when and how much money is put back into the surplus – how is it replenished?
– This has long been identified by APRPR as an area of risk – since financial accounting should be made much clearer.
– How does this relate to the new library?
– It was noted during the 2015 public consultation on the borough budget that $2 million from the surplus had been taken for the new library (See info in the table below for an item dated 2015)
– However since APRPR was tracking occurrences of surplus spending from the council minutes, this $2 million amount was not seen in the publicly available council minutes
– After asking about this at the budget meeting, the borough quickly produced a sommaire decisionnel in which it was indicated that such a large amount would be taken from the surplus
– Yet the mention of this large amount from the surplus was not mentioned in the minutes on the web site
– In Pierrefonds-Roxboro the sommaires decisionnels are only available via access to information requests
– This raises the important question of how many other expenditures were paid for using the surplus and which were only mentioned in the sommaire decisionnel which are documents not readily available to residents. 

.
.

Dates Montants / Amount Details
2012-11-05 $38,020.52 – Contrat pour creuser des puits geothermiques pour la nouvelle bibliotheque

– Contract to dig geothermal wells for the new library

2012-11-05 $3,686,335.00 – Financement de l’arrondissement pour la bibliotheque – 3 686 335 $ sera attribué pour le projet de la bibliothèque de Pierrefonds

– Financing – $3,686,335 will be allocated for the Pierrefonds library project

2012-11-05 $2,713,009.00 – Financement de l’arrondissement pour la bibliotheque – 2 713 009 $ semble-t-il pour les espaces administratifs et d’entreposage nécessaires durant le projet – l’objet de cette depense reste a confirmer

– Financing for library – $2,713,009 which appear to be for the storage and administrative spaces, necessary during Library project – this expense should be clarified wether it is for temporary spaces or for administrative spaces in the renovated library

2013-03-04 $44,552.81 – Cordination du concours architecture pour la bibliotheque

– Coordination of library architecture conttest

2013-07-08 $386,316.00 – $96,579 x 4 pour les 4 finalistes pour le concours d’architecture

– $96,579 x 4 for the 4 finalists in the library architecture contest

2013-10-01 Approuve par le Conseil Pierrefonds-Roxboro
Approved by Pierrefonds Roxboro council
934 944,05 $
– Plans et devis
– Plans and specifications
2013-10-01 1 107 406,55 $

– Services professionnels en architecture
– Architectural services

Approuve** par Conseil Pierrefonds Roxboro
Approved** by Pierrefonds-Roxboro Council

** Approuve a la reunion du conseil d’Octobre 2013 mais le proces verbal n’a ete publie que suite a l’election municipale
** Approved at the October 2013 council meeting yet the minutes were only published after the municipal election.

$14,000,000 – Ville de Montréal et ministère de la culture

– City of Montréal and Ministère de la culture

2015
Consultation publique sur le budget
Notez –
– Dans les dépenses provenant de l’arrondissement, un montant de plus de $2 millions semble-t-il proviendrait du surplus d’arrondissement.
– Mais il a été noté que les procès-verbaux des réunions du conseil d’arrondissement, qui sont disponibles gratuitement au public sur le site web d’arrondissement, n’affichent pas l’information au sujet de ce $2+ millions approprié du surplus.
– Celà a été découvert lors de la consultation publique portant sur le budget 2015 pendant la période de questions.
– Il est donc important de savoir qu’il semble que l’arrondissement peut s’approprier de l’argent du surplus sans avoir à indiquer celà dans le procès-verbal de la réunion du conseil qui est publié gratuitement sur le site web de l’arrondissement.
– Il semble donc que l’arrondissement peut parfois indiquer un appropriation du surplus dans les documents autres que les procès-verbaux, soit des documents qui ne sont pas disponibles via le site web d’arrondissement.
– A Pierrefonds-Roxboro, concernant les dépenses provenant du surplus, pour savoir les montants provenant du surplus, en plus de lire les procès verbaux du conseil, il serait donc laissé aux résidents de fouiller aussi à travers des documents qui ne peuvent être obtenus que par des demandes d’accès à l’information.
– Comme on le mentionne depuis longtemps au conseil, il demeure toujours très difficile pour les résidents de suivre facilement l’évolution des dépenses de l’arrondissement en ce qui concerne des projets majeurs comme la bibliothèque et dans le passé la piscine Valleycrest. On peut aussi mentionner le projet de la Marina.
– D’autres arrondissements par contre offrent gratuitement aux résidents et ce via leur site web d’arrondissement plein accès aux sommaires decisionnels
A confirmer de quel budget
2015-02-02
Resolution du conseil 20.09
Contrat #14-12339 de services professionnels à la firme GLT + inc. pour le projet d’agrandissement et de réaménagement de la bibliothèque de Pierrefonds pour une somme maximale de 63 997,96 $, … et autoriser une dépense maximale de 69 117,80 $.

Il reste à confirmer de quel budget proviendra cette dépense

Council resolution 20.09 Contract #14-12339 of professional services to GLT + inc. for the expansion and development project of the Pierrefonds Library for a maximum sum of $63,997.96, … and to authorize a maximum expense of $69,117.80.

It remains to be determined from which budget this expense will be paid from

2017-08-30 The Quebec government is kicking in about $4 million to the total cost of the $24.4 million project

.
.
.
.
.
.
.
.
.
.

Documents d’interets / Documents of interests

  • Introduction
    – Un résident a demandé pour des documents relatifs à l’agrandissement de la bibliothèque de Pierrefonds.
    – Les documents fournis sont ci-dessous.
    – Le projet semble avoir évolué et augmenté considérablement en ampleur ainsi que le coût estimé pour les contribuables.
    – La seule consultation semble avoir eu une consultation organisée à l’interne.
    – La seule réunion publique était apparemment le 24 sept. 2013 à partir de 16:00 à 22:00 lorsque les 4 propositions finales ont été brièvement présentées avec peu ou pas d’analyses des coûts ou de faisabilité discutés. En plus, il semble que la présentation et questions, posées uniquement par le jury, étaient uniquement en français.
    – Il n’est pas clair à ce stade si les membres du jury ont été rénumérés pour leurs participation.
  • Introduction
    – A resident requested all documents concerning the expansion of the Pierrefonds library.
    – The documents that were provided are available below.
    – The project appears to have evolved and increased greatly in scope and estimated cost for taxpayers.
    – The only consultation appears to have been an in-house consultation.
    – The only public meeting was apparently on Sept 24 from 4:30-10 pm when the final 4 proposals were briefly presented with little to no costs or feasibility discussed.
    – Furthermore the presentation and questions, posed only by the jury, were only in French.
    – It is not clear at this stage if the jury members were paid for their efforts.
Concours d’architecture – Avis d’appels de candidatures – Addenda 1 Architecture contest – Notice for call for candidates – Addenda 1
Photos aériennes Aerial photos
Annexe J – Plan d’arpentage du site, Annexe K – Plan de topographie – 14 juillet 2008 Annex J – Survey plans for the site, Annex K – Topographical plans – July 14 2008
Appendice G Besoins pour la salle informatique / Télécom – Juin 2011 Appendix G – Requirements for the computer room / Telecom – June 2011
Les bibliothèques du 21e siecle – 4 Octobre 2007 Libraries of the 21st Century – October 4 2007
Étude Géotechnique Nouvelle Bibliothèque Pierrefonds – 25 juin 1981 Geotechnical report New Library Pierrefonds – June 25 1981
Étude Géothermique – 24 aout 2012 Geothermal report – August 24 2012
Programme fonctionnel et technique – Aggrandissement et réaménagement de la bibliothèque de Pierrefonds Programme fonctionnel et technique – Aggrandissement et réaménagement de la bibliothèque de Pierrefonds
Étude de restauration Restauration study
Profile d’arrondissement – 2009 Borough profile – 2009
Document décrivant les normes des stations de travail pour la bibliothèque Document with library workstation details